Configuring the Multi Function Feature

As one of the Automatic Capture methods provided by DocuPhase, this feature allows Users to divide large groups of incoming pages that have been processed via a Mutli Funcion Device (MFD) to enhance the efficiency of capturing and Indexing the Documents. The configuration of this feature includes defining the incoming, outgoing, and source status that apply to the Applications to which such Documents are being added.

Tell me about...

Element Use it to...
Incoming/Outgoing/Source Statuses view/set the following statuses:
E = Entered - make the Document searchable
P = Pending - identify any files awaiting Indexing.
I = Inbox - route the Document to an individual's or Group's inbox.

 

X = Deleted - identify any Document that has been (soft) deleted.
C = Corrupt - know if/when Xtractor determines that your information does not match what is expected or the resolution is incorrect.
Y = Source Copy - differentiate an original Document from a copy (or copies) that has also been saved in the Repository.
R = Routed - identify items that have been routed to Data Exchange.
M = Multi Function - identify Documents that have been captured using a Multi-Function Device.
Application

identify the Application to which the corresponding Documents are to be added with Statuses as defined above.
Insert

save (i.e., insert) the Documents into the selected Application.

The purpose of the Multifunction Service is to split large groups of incoming, multi-page files uploaded using patch-code* to separate individual Documents. This process typically consists of the following:

  • An assignment of a status code (with “M” being the standard status) to the group of Document pages.
  • The configuration recognizes that the status code “M” as a combination Document to be processed and split (based on the patch-code*).
  • The individual ("split-out") Documents are output with a status code corresponding to the outgoing-status specified in configuration as described above.

 

*A patch code is a pattern of parallel, alternating black bars and spaces (a barcode)
that is printed on a Document, and acts as a Document separator.

Also See...

Introduction to the DocuPhase Enterprise Automation Platform

Understanding and Navigating the DocuPhase System

Using ScanDox

Using the BarCoder

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