The DocuPhase repository is capable of capturing, storing, protecting and presenting virtually any type of digital file content.
Note: The built-in viewers for the
DocuPhase platform handles a wide variety of commonly-used general file formats
such as: TIFF, PDF, JPEG, HTML, MSG & other image formats as
well as Microsoft Office: Word, Excel, PowerPoint, Outlook formats that display
in the DocuPhase UI viewer pane frame.
However, there are many other specialized file formats that can be stored in DocuPhase that require or benefit from specialized ‘Viewers’ to play audio & video files, present view-only display of engineering CAD drawings, Project Plan files, etc. as well as invoking fully capable viewing, editing, and updating software such as Microsoft: Visio, Project, Word, Excel, PowerPoint, Publisher; advanced CAD software, etc. These custom viewers are often presented outside of the DocuPhase viewer pane frame in a separate browser tab or window.
In order to view and work with DocuPhase repository content different viewers are used:
§ HTML5 Lightweight Viewer –
This is the web-enabled viewer used with the DocuPhase user interface that
provides a full range of document viewing, annotation and manipulation
capabilities which can be used from a browser on a variety of workstations,
laptops and mobile devices such as tablets and smart phones. This viewer
can be used to both view and update annotated and changed pages (e.g., rotated
images) of documents/files in the DocuPhase repository.
§ ActiveX Heavyweight Viewer – This is the client viewer that provides a full range of document viewing, annotation and manipulation capabilities which must be downloaded and installed on the workstation before it can be used with:
§ ScanDox – The Heavyweight Viewer is integrated into the ScanDox capture product’s user-interface frame to allow the capture-user to view and navigate the pages present in each selected item being captured.
Note: Only the Heavyweight Viewer will be available for use in the viewer pane for the ScanDox UI frame and it is automatically installed with ScanDox.
§ DocuPhase UI – The Heavyweight Viewer can optionally be selected as the preferred viewer for use with the DocuPhase UI when the Microsoft Internet Explorer (IE) browser is used since this has been the only fully-featured viewer prior to release 6.1.
Important Note: The Heavyweight Viewer preference setting is only applied when DocuPhase is used from the IE-browser, all other browsers such as Safari, Chrome, Firefox will automatically use the HTML5 Lightweight Viewer irrespective of the View Tab preference setting.
The Heavyweight viewer can be used to both view and update annotated and changed pages (e.g., rotated images) of documents/files in the DocuPhase repository much like the new HTML5 Lightweight Viewer.
Note: The continuation of the Heavyweight option within the DocuPhase UI is expected to be temporary while the transition to the on-going use of the HTML5 Lightweight Viewer is made during this release.
§ Custom Viewers – Can be View-Only or fully-functional software programs that are capable of advanced viewing, editing, copying and/or saving edited versions of documents & files stored in the DocuPhase repository for specific types of files (e.g., Visio .vso, MS Project .mpp, etc. files) when DocuPhase security and revision controls permit it.
Often, a view-only or static rendering is available in-frame, but with the option to select or elect to use a Custom Viewer or software to provide advanced access, update and features for working with a selected document or file.
For example, a Microsoft Office Word document can be viewed, edited in Word by using the DocuPhase supplied ‘Open in Word’ button, on the Heavyweight Viewer’s Top Toolbar, as shown below.
The revised copy can be saved using Word and/or Returned to DocuPhase as a revised document replacing the original or as the latest revision under enabled Revision-Control features.
§ CDViewer – A simple view-only viewer integrated into the CDViewer product component which is used solely for viewing exported subsets of documents on a portable media.
Now that both the new and improved HTML5 Lightweight Viewer and the ActiveX Heavyweight Viewer components offer a full-range of Document Page viewing, annotation, manipulation, check-out, check-in and save capabilities supporting the DocuPhase browser-based user interface, the use of the client-based Heavyweight Document Page Viewer with the DocuPhase UI will soon be phased out. However, the Heavyweight viewer will continue to be used as an integrated part of the ScanDox item-capture product.