Designing and Editing Rubber Stamps

Element	Use it to...
Name	identify the stamp by the name assigned to a Rubber Stamp: the name represents exactly how the Rubber Stamp reads.   EXAMPLE SOLD, Approved, HOLD, Received
Color	All properties regarding how the Rubber Stamp appears when applied.   EXAMPLE SOLD, Approved, HOLD, Received
Font Name
Font Size
Font Style
Permissions ()	view and/or change currently set Permissions: when this icon appears, it Indicates that Users must have permission to use this particular stamp; however, if () does not appear in this column, the associated Rubber Stamp is available to any User/Group with access to Viewer Annotations.

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While the Rubber Stamp configuration screen (as shown/described above) provides information about how the Rubber Stamp has been designed, the Rubber Stamp Edit screen is where you set those properties to design the look and content of a Rubber Stamp:

Property/Element	Use it to...
Name	enter the word or phrase you want the Rubber Stamp to have when its placed on a Document. You can use the Rubber Stamps Legend (as described below) to add dynamic elements to the stamp.   EXAMPLES SOLD, Approved, HOLD, Received <date>
Color	make the Rubber Stamp appear the way you want with regard to the color, the font, the size, and whether the lettering is regular, bold, or italicized.   EXAMPLES SOLD, Approved, HOLD, Received TIP Consider where and how the Rubber Stamp is going to be used. You may not want to use a dark color on a dark background. You can also create variations of the same stamp using different colors or fonts to accommodate use on different files. For example, you could create a SOLD stamp in dark green and in yellow so you can use it on either light or dark backgrounds (respectively).
Font Name
Font Size
Font Style
Permissions ()	specify () that only certain other uses can have access to this Rubber Stamp. If not enabled (), anyone with access to use of Viewer Annotations can apply Rubber Stamps to a Document.   EXAMPLE You may want only Managers of a specific level to have access to the Rubber Stamps named "Approved" and "Hold". However, you may want everyone to have access to the Rubber Stamped named "Received". To create these situations, you would apply Permissions settings to the "Approved" and "Hold" stamps, without enabling Permissions for the "Received" stamp.
Rubber Stamp Preview	see how various combinations of Color, Font, and Style settings look together before you save them. As soon as you select one of these properties, the text in the Preview area changes to show how that setting appears.   EXAMPLES Red, Impact, Italic: Rubber Stamp Preview Blue, Courier New, Bold: Rubber Stamp Preview Magenta, Times New Roman, Regular: Rubber Stamp Preview
Rubber Stamps Legend (Variables)	create dynamic information within your stamp. You can enter up to 50 characters in this field. When you include one in a stamp, it is automatically updated according to its description: Use <User> to include the User ID of the person applying the stamp. User <date> to include the date the stamp is being applied. Use <time> to include the time the stamp is being applied. Use <name> to include the full name of the User applying the stamp.   NOTE When adding these variables to your stamp, you must enter the exact format shown (see Example below). While this field is limited to 50 characters (including spaces and punctuation), if you are using variables, the number of characters is unlimited when applying the stamp (see Example below) EXAMPLES To create a Rubber Stamp named, Received, that also includes the date of Application of the stamp, you enter exactly this: Received <date>. The "<date>" part of the entry tells the system that it needs to insert the current date. Let's say you create a Rubber Stamp using all of the variables, as well as a message: Name: HOLD placed by <name>/<User> on <date> at <time> In the field, this adds up to 48 characters, but if used by Ida Mae Von Kempelhoffer on February 13, 2018 at 10:23 in the morning, the stamp when applied consists of 78 characters. The resulting stamp (when applied) looks something like this...

On the upper right side of the Rubber Stamp Configuration screen:

1)  Click to display the Edit Rubber Stamp screen.

On the Edit Rubber Stamp screen:

2)  Enter a name (and content using variables) for the stamp.

3)  Set color, font, style, and size.

4)  Enable the Permissions option, if appropriate.

5)  Click to save the new stamp, return to the Rubber Stamp Configuration screen, and add the new stamp to the list.

Show me...

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In the list of stamps on the Rubber Stamp Configuration screen:

1)  Click on the name of the Rubber Stamp you want to edit to display the Edit Rubber Stamp screen.

On the Edit Rubber Stamp screen:

2)  Make changes to the settings, as needed.

3)  Click to save the new stamp, return to the Rubber Stamp Configuration screen, and add the new stamp to the list.

Show me...

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From the Rubber Stamp Configuration screen:

1)  Click to display the Rubber Stamps Permissions screen.

To set individual User Permissions:

2)  Click the User Permissions tab (if it is not already displayed).

3)  Select the User(s) that should have access to use the designated stamp.

and/or

To set Group Permissions

4)  Click the Group Permissions tab, and select the Groups that should have access to use the designated stamp.

and/or

If anyone already has access to the designated stamp:

5)  Click on the Effective Permissions tab to view highlighted User names.

Once all changes are completed:

6)  Click to store the changes and return to the Rubber Stamps Configuration screen.

Show me...

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In the list of stamps on the Rubber Stamp Configuration screen:

1)  Click on the name of the Rubber Stamp you want to edit to display the Edit Rubber Stamp screen.

On the Edit Rubber Stamp screen:

2)  Click to display a Confirmation prompt asking you to be sure you want to delete the stamp.

In the prompt:

3)  Click to delete the stamp, return to the Rubber Stamp Configuration screen, and remove the stamp from the list.

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